Sending Service java-less version

Purpose

The Sending Service is our solution for the automatic transmission of reports and documents to authorities.

It is an application consisting of a set of processes (called listeners) that periodically exchange files with authorities through a set of designated folders. Everything is configured via an administration interface.

This solution is useful if you have a large number of reports to submit or if the manual sending does not suit your needs.

Please be aware that, in this case you will have to provide the files yourself according to the authorities' file specifications.

This tool is compatible with most of the current operating systems (Windows / Unix / Linux) and is usually installed on a server on your side.

With a suitable network mapping, users can simply drop the file to be sent into the appropriate directory. It is then automatically encrypted and sent.

It is an application consisting of a set of processes (called listeners) that periodically exchange files with authorities through a set of designated directories. Everything is configured via an administration interface.

Prerequisites

• Internet access
• If you use a proxy, authorize outgoing calls to www.e-file.lu. Port 443 (HTTPS) must be open.
• Administrator rights to install the Sending Service on the computer (Windows Start button > Control Panel > User Accounts > Manage User Accounts).

*OS: Windows or Linux

• Processor: Pentium 2 GHz or equivalent
• 8 GB of RAM
• 1 GB of free space on hard disk drive if the files are downloaded by ftp. If files are locally stored, provide a free space of above 100 MB or a regular purges.
• 1 GB of free space on hard disk drive for logs. Regular purges are necessary as well.
• A Sending Service user , for example: aacSD, and its password, for example: formation, have to be available => e-file administrator.
• The e-file account of the Sending Service user has to be linked to groups/modules, for example FATCA reporting + profile "Sending Service".
• A valid keystore (keystore.ks) and its password must be available
• The Sending Service user has to be properly configured in the e-file user administration tool in order to be able to receive alerts (receipt of acknowledgement and feedback files).

Note that you can find the prerequisites for the manual transmission there : Transmission_Module#System_requirements

June 2023

Manual installation using command prompt

Step 1: Download the launcher.

Connect to e-file as an administrator.

In the administration module, Sending service management – v2:

Click:

The launcher will be downloaded into your default folder:

Step 2: Install the new Sending Service with the launcher

We advise you to copy launcher.exe into the folder where you want to install the sending service.

Open launcher.exe

Either double-click it

Or, if you get this message:,

click the address bar in the file explorer:

type cmd,

then type launcher

You will be asked:

Enter Y (yes) or N (no) for the question: Are you using a proxy?

Enter the environment: PRODUCTION or HOMOLOGATION

The name must be entirely typed

The sending service will be downloaded, wait a little.

Enter username

Enter the sending service’s account user name

Either: If a properties config file is found on the server and you want to use it:

Enter N (no) for the question: overwrite the existing properties config file.

Enter the password of your keystore.

Or: If no properties config file is found on the server or you want to overwrite the existing one:

Enter Y (yes) for the question: overwrite the existing properties config file.

Enter the root folder

It is the folder where you want the sending service to be installed: it must already exist.

Entering none will take the current one.

Enter the configuration name

Choose a name for your setup.

Enter your keystore file path (optional).

Please note that you must enter your keystore to transmit to Luxembourg authorities.

Enter Authentication CSSF (optional)

This is used for O4.1 and O4.2 reports only.

Enter Authentication BCL (optional)

This is used for O4.1 and O4.2 reports only.

Enter the password (optional)

This is used for O4.1 and O4.2 reports only.

Enter authentication code (optional)

This is used for O4.1 and O4.2 reports only.

Enter Y (yes) or N (no) for the question: close the app after installation.

The process will continue, installing all the xsd files …

You must obtain:

You can close the window.

Run the application

Either double-click it

Or, if you get this message :,

click the address bar in the file explorer onto the sending service folder :

type cmd,

then type launcher

Check for acknowledgment and feedbacks

Once a report sent, you will retrieve the .trt and .acq in a subfolder called reporttransmitted :

Remember, if you get a .err, an error occurred. Open the .err to check it.

The feedbacks from the authority will come into feedbacks.

Sending Service Listeners

Here are the sending type list and where you must copy your report for them to be processed:

Sending type / type d'envoi	To be copied into / à déposer dans
08/371 FIS Prospectus	sendingservice/fundregistration/luxembourg/fis
08/371 FIS Report	sendingservice/fundregistration/luxembourg/fis
Non-LU UCI Registration	sendingservice/fundregistration/luxembourg/fundsnotlu
Other closing docs of GFI	sendingservice/fundregistration/luxembourg/gfi
Management letters of GFI	sendingservice/fundregistration/luxembourg/gfi
Fin rep of GFI	sendingservice/fundregistration/luxembourg/gfi
Key Investor Document	sendingservice/fundregistration/luxembourg/opc
Management letters for CSSF 09/423	sendingservice/fundregistration/luxembourg/opc
CSSF Attestation	sendingservice/fundregistration/luxembourg/opc
Management regulation status	sendingservice/fundregistration/luxembourg/opc
Notification Full	sendingservice/fundregistration/luxembourg/opc
Long forms for CSSF 09/423	sendingservice/fundregistration/luxembourg/opc
08/371 UCI Prospectus	sendingservice/fundregistration/luxembourg/opc
08/371 Report	sendingservice/fundregistration/luxembourg/opc
08/371 report not in 08/371	sendingservice/fundregistration/luxembourg/other
BCL report for insurances	sendingservice/regulatoryreporting/luxembourg
BCL SHS	sendingservice/regulatoryreporting/luxembourg
AIF Reporting	sendingservice/regulatoryreporting/luxembourg
Reporting_s112-l	sendingservice/regulatoryreporting/luxembourg
MIFIR reporting	sendingservice/regulatoryreporting/luxembourg
Reporting U	sendingservice/regulatoryreporting/luxembourg
Reporting EDIFACT	sendingservice/regulatoryreporting/luxembourg
Reporting IORP	sendingservice/regulatoryreporting/luxembourg
Reporting CSDR	sendingservice/regulatoryreporting/luxembourg
FATCA Report	sendingservice/regulatoryreporting/luxembourg
CRS Report	sendingservice/regulatoryreporting/luxembourg
FINREP	sendingservice/regulatoryreporting/luxembourg
SICAR Reporting	sendingservice/regulatoryreporting/luxembourg
PSF Report	sendingservice/regulatoryreporting/luxembourg
COREP Report	sendingservice/regulatoryreporting/luxembourg
EME Report	sendingservice/regulatoryreporting/luxembourg
EDP Report	sendingservice/regulatoryreporting/luxembourg
Credit institution reporting	sendingservice/regulatoryreporting/luxembourg
Management company report	sendingservice/regulatoryreporting/luxembourg
Reporting Money Market Fund	sendingservice/regulatoryreporting/luxembourg
CSSF enquiry	sendingservice/regulatoryreporting/luxembourg
TAF MIFID Report	sendingservice/regulatoryreporting/luxembourg
Rapport distinct solvabilité 2 du réviseur	sendingservice/regulatoryreporting/luxembourg
Distinct solvency company Report	sendingservice/regulatoryreporting/luxembourg
Rapport Narratif (Réviseur)	sendingservice/regulatoryreporting/luxembourg
Rapport Narratif (compagnie)	sendingservice/regulatoryreporting/luxembourg
Solvency II reporting	sendingservice/regulatoryreporting/luxembourg
Titrisation Vehicles	sendingservice/regulatoryreporting/luxembourg
Reporting TPT	sendingservice/regulatoryreporting/luxembourg
Reporting securities by securities of issuing companies	sendingservice/regulatoryreporting/luxembourg
Issuing companies reporting	sendingservice/regulatoryreporting/luxembourg
Payment’s balance	sendingservice/regulatoryreporting/luxembourg
AnaCredit	sendingservice/regulatoryreporting/luxembourg
Security by Security banks	sendingservice/regulatoryreporting/luxembourg
BCL statistics	sendingservice/regulatoryreporting/luxembourg
Data payment collection	sendingservice/regulatoryreporting/luxembourg
Reporting S	sendingservice/regulatoryreporting/luxembourg
Various correspondence (OTH)	sendingservice/regulatoryreporting/luxembourg/otherbcl
Other reporting for CSSF	sendingservice/regulatoryreporting/luxembourg/othercssf
Reporting O	sendingservice/regulatoryreporting/luxembourg/reporting_o