ReportGeneration

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Report generation

Our Report Generator allows you to create your reports manually.


How to access the Report Generator

Environment

Step 1: Select your environment

Production environment : https://www.e-file.lu/e-file/

Homologation environment (Test) : https://homologation.e-file.lu/e-file/



Login

Step 1: Enter your e-file login credentials (user name and password) and click the Access button

Identification.jpg

IMPORTANT: If you do not have an e-file user account or if you do not remember your password, you might contact your e-file administrator of your company.

=>E-file Administration


Step 1: Click on the Report Generation icon

Fatca ReportGen.jpg


Step 2: Select the report type

Generating a report.png


Step 3: The form opens


Step 4: Complete the form


Export - import files - save work in progress

Export.jpg

1. Click this button to export the final report in XML format. The file will be saved on your hard drive and is available for sending to the Regulator. This button will only be available if the green tick GreenIcon.png appears in every section of the completed form.

2. This button allows you to upload an existing XML report from your network or hard drive into the report generator.

3. Work in progress on a report has to be saved with this button. The exported .xml file will be called DRAFT_filename.xml and cannot be uploaded for filing. It can be imported onto the tool for later use. Only final reports will carry the correct naming convention for submission to the Regulator.

4.If green ticks GreenIcon.png appear in every section of the completed form, the Transmission button will become available.



File transmission

Setup of the e-file v2 encryption module v2

1. The form is completed GreenIcon.png. Click the Transmission.png button.

Result: the EfileCrypto.jnlp file is generated.

IMPORTANT: this file has to be downloaded (if you use the application for the first time) locally on your computer and must be opened to launch the Encryption Module.

Note: the Encryption Module is a Java application. For security reasons, this module aims at encrypting documents before they are sent to authorithies. It is also used to decrypt documents and feedbacks.

Java version 1.7.55 is a prerequisite for the installation of the e-file v2 encryption module.



2. Click the Open button of the EfileCrypto.jnlp file Jplg.jpg

Result: the window below opens

JavaEfileWindow.png



3. Click the RunButton.png button

JavaEfileWindow.png


Result: the Encryption Module is launched

Config.jpg

Important: It is possible that the pop-up blocker does not allow .jnlp files to be downloaded. Please ask your IT deparment to allow pop-ups from https://www.e-file.lu/ .



4. The encryption module has to be configured when it is used for the first time (or after each Java update).

The path to the keystore has to be selected with the BrowseButton.png button and the key (locally or on a server) will have to be imported with the ImportButton.png button :

Config.jpg

Once the key has been imported, the access to the keystore is memorized by the application.

In order to be more user friendly and to speed up the sending process, the encryption module will then run as a back ground process on your desktop.

If you need to end the process, right click on the icon in the taskbar and select “Close encryption module” :

EncryptionTaskbar.png



5. Return to the form form screen of the Report Generator
- Click the Transmission.png button
- Enter a "title of file sent" 
- Enter the keystore password


Result: as the configuration of the encryption module is finished, the General Tab of the Encryption Module will be displayed directly.

FATCA send.jpg

Note:

-the file name is automatically generated and compliant to the ACD file naming convention.

-the SendButton.png button is now available and the report can be sent. A pop-up window will confirm the transmission.


Error messages

Message: The process takes too much time. Please restart the encryption module.

ErrorTransmission.png

The error message occurs when the encryption module is not started in time.

Please check that the pop-up are enable for the site https://www.e-file.lu.

When clicking the "Transmission" button the file EfileCrypto.jnlp should be downloaded in order to launch the encryption module. You have to open this file with Java Web Start Launcher to run the module.


Message : Waiting files to transmit...

WaitingFile.png

This error might occur when there is a connection problem between your proxy and the encryption module V2.

Close the encryption module :

EncryptionTaskbar.png

Open the Java console (Cf. Encryption Module_6.8 Show the console in case of other Java issue) and check the logs.

If an error 407 appears, it means that the encryption module is not able to authenticate on your proxy.

As a consequence all communications with E-file are blocked.

In that case the solutions to resolve this problem are the following :

  • Add the group "NoAuthenticated exception group" to your proxy for www.e-file.lu
  • By-pass the proxy for the communication with www.e-file.lu

For more information please call the Helpdesk.


File transmission follow-up

Transmission status

Step 1: Click the Document management icon

DocMmgt icon.png

IMPORTANT: if the Document management icon is not available on your screen, you might contact your e-file administrator of your company, who will add the reporting module to your e-file account.


Result: the Transmission follow-up screen of the Document management opens

A.jpg



Step 2: Select the Transmission period (From...To) and click the Search button

2 From To.jpg


Result: The XML files and their transmission status are displayed.

Final follow up.jpg

* "Transmitted" means that the report has been sent to the ACD.
* "Feedback Received" means that at least one feedback has been received. It also means that the ACD was able to read your report.
* "To validate" means that the report needs to be validated by the declarant on E-file V2. This is a really specific case.



View submitted reports and feedback files

Step 1: click on the blue Plus icon Plus icon.png at the right end of the row 

Right corner.jpg


Result: a pop-up window opens displaying the Detail of sending

ListFiles.png

Example:

  • FATCA = Original report
  • FDBTEC = Technical feedback
  • FDBBUS = Business feedback



Step 2: Click the View button Loupe.png at the right end of the row 

ListFiles.png


Result: the EfileCrypto.jnlp file is generated

IMPORTANT: This file has to be downloaded locally on your computer and must be opened to launch the encryption module



Step 3: Click the Open button of the EfileCrypto.jnlp file

Jplg.jpg


Result: a Java window opens

JavaEfileWindow.png



Step 4 : Click the RunButton.png button 

JavaEfileWindow.png


Result: the Encryption Module is launched

E.jpg



Step 5: Select the General tab of the Encryption module, enter your keystore password and click the download button

E.jpg


Result: the file will be downloaded.


IMPORTANT: if the encryption module takes too much time to be opened or if the file EfileCrpyto has not been executed, the following message will pop up and you will have to click one more time on the View button.

N.jpg


IMPORTANT: If it is the first time you are using the encryption module, you may be asked for the keystore location in the Configuration tab.

The keystore file (file with the extension .ks) contains your Luxtrust certificate and is protected with a password. If you do not have the keystore or its password, please contact your e-file administrator.





List of all reportings that can be created manually with our Report generator

Report type Details NCA Reporting population e-file User Guide Fundsquare product
catalog reference
Internal Technical
Business ID
TPTBBL Security by security report – Balance sheet data–Luxembourg BCL Credit institutions BCL Reporting Instructions 2.1.6 20
TPTBBN Security by security report – Balance sheet data – Luxembourg BCL Credit institutions BCL Reporting Instructions 2.1.6 20
TPTBHR Security by security report – Off-balance sheet data – Resident customers BCL Credit institutions BCL Reporting Instructions 2.1.6 20
TPTBHN Security by security report – Off-balance sheet data – Non-resident BCL Credit institutions BCL Reporting Instructions 2.1.6 20
O4.1 Yearly financial information CSSF Investment Funds - 1.1 8
O4.2 Interventions on the futures and options markets CSSF Investment Funds - 1.1 8
O1.2 Monthly financial information for guaranteed funds CSSF Investment Funds - 1.1 8
U1.1 Monthly financial information UCITS and UCI CSSF Investment Funds U1.1 - Frequently Asked Questions 1.1 8
S1.3 Monthly statistical balance sheet for money market funds (MMF) BCL Investment Funds Transmission Manual for Investment Fund reporting (BCL 2014/234 and CSSF 14/588) 1.1 8
S1.6 Monthly statistical balance sheet for money market funds (MMF) BCL Investment Funds Transmission Manual for Investment Fund reporting (BCL 2014/234 and CSSF 14/588) 1.1 8
S2.13 Quarterly statistical balance sheet for non-MMF investment funds BCL Investment Funds Transmission Manual for Investment Fund reporting (BCL 2014/234 and CSSF 14/588) 1.1 8
TPTOBS Monthly Security by security reporting for investment funds BCL Investment Funds Transmission Manual for Investment Fund reporting (BCL 2014/234 and CSSF 14/588) 1.1 8
S2.14 Quarterly statistical balance BCL Securitisation Vehicles TRANSMISSION MANUAL FOR SECURITISATION VEHICLES REPORTING ACCORDING TO BCL 2014/236 2.1.9 23
S2.15 Transactions and write-offs/write-downs on securitised loans BCL Securitisation Vehicles TRANSMISSION MANUAL FOR SECURITISATION VEHICLES REPORTING ACCORDING TO BCL 2014/236) 2.1.9 23
TPTTBS Security by security reporting BCL Securitisation Vehicles TRANSMISSION MANUAL FOR SECURITISATION VEHICLES REPORTING ACCORDING TO BCL 2014/236 2.1.9 23
S2.16 Quarterly statistical balance of Financial Companies BCL Financial Companies Transmission Manual for Financial Companies (BCL 2011/8 and 2014/17) 2.1.12 35
S2.17 Transactions of Financial Companies BCL Financial Companies Transmission Manual for Financial Companies (BCL 2011/8 and 2014/17) 2.1.12 35
TPTIBS Monthly security by security reporting of Financial Companies BCL Financial Companies Transmission Manual for Financial Companies (BCL 2011/8 and 2014/17) 2.1.12 35
FATCA Foreign Account Tax Compliance Act Reporting ACD Financial Institutions - Foreign Account Tax Compliance Act (FATCA) (-) FATCA - User Guide
(-) FATCA - Onboarding & FAQ
(-) 2.1.19
(-) 2.2
60
CRS Automatic exchange of financial account information on a global level ACD Financial Institutions - Common Reporting Standard (CRS) (-) CRS - User Guide
(-) CRS - Onboarding & FAQ
(-) 2.1.22
(-) 2.3
68