FundamentalDataForm

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Fundamental Data Form

General

This section will provide information on the Fundamental Data Form (FDF) Fundsquare has introduced in e-file.lu V2. This form allows you to update your static data in the Fundsquare Database. This chapter will cover the general introduction of the form, provide explanations on the fields that are used and allow you to autonomously manage your dataset with Fundsquare.

How to obtain the FDF

Blank FDF file: (FDF sample file)

OR

Fund's extraction through e-file V2: https://www.e-file.lu/e-file/index.html
On the LaunchPad of your e-file screen, you should find the below button. If you do not find it, it means that your company hasn't requested this module yet. If it is greyed out, it simply indicates that the module is not active for your personal access.

SDM.PNG

How to complete the FDF

In due course, we will provide further information on this section.

Main Category Column Number Field Label Mandatory Field Definition Type of Data Field Format Format Constraints Business Rule
Third-Party Information 1 Promoter No Indicates the name of the Initiator/Sponsor of the fund including the country Company Name String char (100) N/A N/A
Third-Party Information 2 Management Company Yes Indicates the name of the Management Company of the fund including the country Company Name String char (100) N/A N/A
Third-Party Information 3 Investment Company Conditional cf Definition Indicates the name of the Investment Company of the fund including the country.
This field is mandatory if the fund is self-managed and no management company has been provided
Company Name String char (100) N/A N/A
Third-Party Information 4 Fund Administration Yes Indicates the name of the Administrator of the fund including the country. Company Name String char (100) N/A N/A
Third-Party Information 5 Transfer Agent Conditional cf Definition Indicates the name of the Transfer Agent of the fund including the country.
This field is mandatory for the Order Routing Data
Company Name String char (100) N/A N/A
Fund Information 6 Fund Name Yes Indicates the legal name of the fund Label String char (100) Is unique in Fundsquare's database (upper/lower case letters) N/A
Fund Information 7 Fund National Competent Authority Code No Indicates the codification used by the fund's domicile authority on fund level Codification String char (20) Is unique in Fundsquare's database N/A
Fund Information 8 Fund Administration Code No Indicates the central administration's instrument code at the fund level (AC internal code) Codification String char (20) Is unique at this level N/A
Fund Information 9 Fund GIIN Code Conditional cf Definition Indicates the Global Intermediary Identification Number of the instrument at the fund level
This field is mandatory for FATCA reporting
Codification String char (20) Alphanumerical: Char(6).Char(5).Char(2).Number(3).
Is unique in Fundsquare's database.
Has to be unique if not SP (Sponsor).
7th char = "."
13th char = "."
16th char = "."
&
Last 3 char = 442
or
14th&15th = SP
Fund Information 10 Fund RFI ID (CRS) Conditional cf Definition Indicates the Social Security Identification number at the fund level. Mandatory for CRS reporting Codification String char (20 or 22) Number(11) - Number(13) 9th char is a letter followed by 8 "0"
Fund Information 11 Type of EU Directive Yes Indicates whether the fund is an UCITS-fund or an AIF-fund according to european directives Indicator String char (6) List of values:
UCITS
AIF
OTHER
N/A
Fund Information 12 Umbrella Fund No Indicates whether the fund is an umbrella or not Indicator String char (3) Boolean: YES/NO N/A
Fund Information 13 Fund Creation Date Yes Indicates the date on which the fund is created/activated Date Date char (10) Date format: dd/MM/yyyy If date > current date OR If no date = inactivated = anticipated creation (AC).
If date ≤ current date = activated = available for documents notification and dissemination (ACT).
Fund Information 14 Fund End Date No Indicates the ending date of the fund's activity (closing/liquidation date) Date Date char (10) Date format: dd/MM/yyyy If Date ≤ current date = inactivated = not available for documents notification and dissemination.
available 1 year for reporting.
Fund Information 15 Fund Jurisdiction Country Yes Indicates the country where the fund is domiciled Legal String char (2) Code ISO2 The two first characters must be the same as the two first letters included in ISIN code.
For example: LU, GB, IE, etc.
Fund Information 16 Fund Legal Form Yes Indicates the legal form of the fund Legal String char (4) List of values:
"FCP" = FCP: Common fund
"SICV" = SICAV: Investment company with variable capital
"SICF" = SICAF: Investment company with fixed capital
"SICR" = SICAR: Investment company in risk capital
"OT" = OT: Securitisation entities
"SCA" = SCA: Partnership limited by shares
"SCS" = SCS: Limited partnership
"SCSp" = SCSp: Special partnership
"SA" = SA: public limited liability company
"OTH" = OTHER: Other fund
Linked/compatible with "Fund Legal Status"
Fund Information 17 Fund Legal Status Yes Indicates the legal status of the fund Legal String char (4) List of values:
"SIF" = SIF
"NLUX" = Non-LU-domiciled
"PA04" = Law 14 june 2004
"PA05" = Law 22 march 2004
"P110" = Part I 2010 law
"P210" = Part II 2010 law
"RAIF" = RAIF
Linked/compatible with "Fund Legal Form"
Sub-fund Information 18 Sub-Fund Name Yes Indicates the legal name of the sub-fund Label String char (100) Is unique in Fundsquare's database at this level (upper/lower case letters) N/A
Sub-fund Information 19 Sub-Fund National Competent Authority Code No Indicates the codification used by the fund's domicile authority at the sub-fund level Codification String char (20) Is unique in Fundsquare's database N/A
Sub-fund Information 20 Sub-Fund Administration Code No Indicates the central administration's instrument code at the sub-fund level (AC internal code) Codification String char (20) Is unique at this level N/A
Sub-fund Information 21 Sub-Fund GIIN Code Conditional cf Definition Indicates the Global Intermediary Identification Number for the instrument at the fund level.
This field is mandatory for FATCA Reporting.
Codification String char (20) AlphaNumerical:Char(6).Char(5).Char(2).Number(3).
Is unique in Fundsquare Database.
Has to be unique
7th char = "".""
13th char = "".""
16th char = "".""
&
Last 3 char = 442
OR
14th&15th=SP
Sub-fund Information 22 Sub-Fund RFI ID (CRS) Conditional cf Definition Indicates the Social Securities Identification number at the sub-fund level.
This field is mandatory for CRS reporting.
Codification String char (20or22) Number(11)-Number(13) The 9th character is a letter followed by 8 numbers.
The CSSF code should be retrieved in the last part of the ID (Ex: MATRICULE+F00000145).
With a maximum of 8 characters after the letter.
Sub-fund Information 23 Sub-Fund Creation Date No Indicates the date on which the sub-fund is created/activated Date Date char (10) Date format: dd/MM/yyyy If date > current date OR If no date = inactivated = anticipated creation (AC).
If date ≤ current date = activated = available for documents notification and dissemination (ACT).
Ensure that the date is not greater then creation date of the fund.
Sub-fund Information 24 Sub-Fund End Date No Indicates the ending date of the sub-fund's activity (closing/liquidation date) Date Date char (10) Date format: dd/MM/yyyy If Date ≤ current date = inactivated = not available for documents notification and dissemination.
available 1 year for reporting.
Sub-fund Information 25 Sub-Fund Base Currency Yes Indicates the ISO3-currency code for the base accounting currency of the sub-fund Currency String char (3) Currency ISO-3 RMB should be CNH or CNY
Sub-fund Information 26 NAV per Share Frequency Yes Notifies the frequency of the net asset per share calculation.
It must be the same for all the share classes that are included in one sub-fund.
Frequency String char (4) List of values:
YEAR = Annual
TWYR = Twice a year
TOWK = Twice a week
TOMN = Every two months
TWMN = Twice a month
WEEK = Weekly
DAIL = Daily
MNTH = Monthly
TRIE = Every four months
SEMI = Every six months
QURT = Every three months
MLTD = Multi-daily
NIMN = Every nine months
N/A
Sub-fund Information 27 Sub-Fund Sleeping Indicator No Indicates whether the sub-fund is sleeping or not Indicator String char (3) Boolean:YES/NO N/A
Share-class Information 28 Share Class Name Yes Indicates the legal name of the share class Label String char (100) Is unique at this level (upper/lower case letters) N/A
Share-class Information 29 Client Share Class Name No Indicates a client's name of the share class Label String char (100) Is unique in Fundsquare's database (upper/lower case letters.
Combined with fund & sub-fund labels.
Name available on Fundsquare website and client whitelabelling
Share-class Information 30 Share Class National Competent Authority Code No Indicates the codification used by the fund's domicile authority on share class level Codification String char (20) Is unique in Fundsquare's database The CSSF codes from 1 to 9 have to be written with two characters (01-02-03...)
Share-class Information 31 Share Class Administration Code No Indicates the central administration's instrument code at the share class level (AC internal code).
Share class ID used in the client's proprietary system (for NAV).
Codification String char (20) Is unique at this level N/A
Share-class Information 32 Share Class ISIN Code Conditional cf Definition Indicates the ISIN code of the share class.
This field is mandatory for Ucits-funds if the share class is activated (creation date)
Codification String char (12) Is unique in Fundsquare's database Ensure that the first two letters match to the fund juridiction country.
For Ucits Funds:If empty the share class status is inactivated (INA)
Share-class Information 33 Share-Class Ticker Bloomberg Code No Indicates the Instrument’s Bloomberg Ticker (code) Codification String char (20) Is unique in Fundsquare's database N/A
Share-class Information 34 Share Class Creation Date No Indicates the date on which the share class is created/activated Date Date char (10) Date format: dd/MM/yyyy If date > current date OR If no date = inactivated & anticipated creation (AC).
If date ≤ current date = activated = available for documents notification and dissemination (ACT).
If UCITS and NO ISIN CODE then no creation date should be available.
Ensure that the date is not greater than creation date of the sub-fund
Share-class Information 35 Share Class End Date No Indicates the ending date of the share class activity (closing/liquidation date) Date Date char (10) Date format: dd/MM/yyyy If Date ≤ current date = inactivated = not available for documents notification and dissemination.
Available 1 year for reporting.
Share-class Information 36 Share Class Reference Currency Yes Indicates the ISO3-currency code for the reference currency of the share class Currency String char (3) Currency ISO-3 N/A
Share-class Information 37 Share Class Dividend Payment Frequency No Indicates the frequency at which the dividends are paid Frequency String char (4) List of values:
YEAR = Annual
TWYR = Twice a year
TOWK = Twice a week
TOMN = Every two months
TWMN = Twice a month
WEEK = Weekly
DAIL = Daily
MNTH = Monthly
TRIE = Every four months
SEMI = Every six months
QURT = Every three months
MLTD = Multi-daily
NIMN = Every nine months
Yearly by default
Share-class Information 38 Share Class Result Allocation Yes Indicates whether income payment is distributed or capitalized or other Indicator String char (3) List of values:
ACC
INC
CAD=Acc&Inc
OTH
N/A
Share-class Information 39 Share Class Sleeping Indicator No Indicates whether the share is sleeping or not Indicator String char (3) Boolean:YES/NO If blank, then N by default
Share-class Information 40 Institutional Investor Type No Indicates whether the instrument is reserved for institutional investors or not Indicator String char (3) Boolean:YES/NO If blank, then N by default
Share-class Information 41 Initial Launch Price No Indicates the initial launch price of the instrument Number Numeric char (20) Separator: "." => "0.0000" N/A
Share-class Information 42 Initial Launch Price Currency No Indicates the ISO-3 currency code of the initial launch price of the instrument Currency String char (3) Currency ISO-3 The initial launch price currency has to be the same as the share class reference currency
Share-class Information 43 Initial Launch Price Date No Indicates the date of the initial launch price Date Date char (10) Date format: dd/MM/yyyy Should not be greater then the creation date of the share class