Difference between revisions of "CAA Manual"

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  RSO - Rapport distinct Solvabilité 2 du réviseur <span style="background:yellow"> NEW </span>
  RSO - Rapport distinct Solvabilité 2 du réviseur <span style="background:yellow"> NEW </span>
  FIR - Fiche de renseignement <span style="background:yellow"> NEW </span>
  FIR - Fiche de renseignement <span style="background:yellow"> NEW </span>




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===Retrieve source files ===
===Retrieve source files ===


  Step 1: Click the Transmission follow-up icon
  Step 1: Click the Transmission follow-up icon
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'''Result:''' the Transmission follow-up screen opens:
[[File:NE_TransmissionFollowup2.PNG | border | 1000 px]]


'''Result:''' the Transmission follow-up opens:


[[File:NE_TransmissionFollowup2.PNG | border | 1000 px]]




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'''Result:''' Files and their transmission status are displayed:
'''Result:''' Files and their transmission status '''Initiated''' are displayed:


[[File:Icon27.png | 1000 px]]
[[File:Icon27.png | 1000 px]]




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[[File:Icon24.png |border |1000 px]]
[[File:Icon24.png |border |1000 px]]


'''Result:''' a pop-up window opens displaying the Detail of sending
'''Result:''' a pop-up window opens displaying the Detail of sending


[[File:Icon25.png | 700 px]]
[[File:Icon25.png | 700 px]]




Line 107: Line 110:
[[File:Jplg.jpg| 300 px]]
[[File:Jplg.jpg| 300 px]]


'''IMPORTANT:''' This file has to be '''downloaded''' locally on your computer and must be '''opened''' to launch the encryption module
'''IMPORTANT:''' This file has to be '''downloaded''' locally on your computer and must be '''opened''' to launch the Transmission Module.
 
 




Line 115: Line 120:


[[File:Jplg.jpg| 300 px]]
[[File:Jplg.jpg| 300 px]]


'''Result:''' a Java window opens
'''Result:''' a Java window opens
[[File:JavaEfileWindow.png | border]]
    
    




Line 125: Line 134:
[[File:JavaEfileWindow.png | border]]
[[File:JavaEfileWindow.png | border]]


'''Result:''' the Encryption Module is launched
 
'''Result:''' the Transmission Module is launched


[[File:Icon15.png|500 px]]
[[File:Icon15.png|500 px]]
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  Step 7: Select the General tab of the Encryption module, enter your keystore password and click the download button
 
 
  Step 7: Select the General tab of the Transmission Module, enter your keystore password and click the download button


[[File:Icon16.png|500 px]]
[[File:Icon16.png|500 px]]


'''Result:''' the source file will be downloaded.
'''Result:''' the source file will be downloaded.




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===Submit replies===
===Submit replies to source files===


  Step 1: Tick the box at the end of the row of your source file report, click the Select Action button and select Reply
  Step 1: Tick the box at the end of the row of your source file report, click the Select Action button and select Reply
Line 160: Line 175:
'''Result:''' the EfileCrypto.jnlp file is generated:
'''Result:''' the EfileCrypto.jnlp file is generated:


'''IMPORTANT:''' This file has to be '''downloaded''' locally on your computer and must be '''opened''' to launch the encryption module
'''IMPORTANT:''' This file has to be '''downloaded''' locally on your computer and must be '''opened''' to launch the Transmission Module.
 
 




Line 168: Line 185:


[[File:Jplg.jpg |300 px]]
[[File:Jplg.jpg |300 px]]


'''Result:''' a Java window opens
'''Result:''' a Java window opens
[[File:JavaEfileWindow.png | border]]
    
    




Line 178: Line 200:
[[File:JavaEfileWindow.png | border]]
[[File:JavaEfileWindow.png | border]]


'''Result:''' the Encryption Module is launched
 
'''Result:''' the Transmission Module is launched
 
 




Line 191: Line 216:
  -Click the Send button
  -Click the Send button


[[File:2tm.png| border | 400px]]


'''Important:''' the Transmission Module checks if the file name is correct or not, as the file name of your reply must contain '''CAA''' instead of '''SRC''' (original file). If it is correct, the control status light will become green.
'''Important:''' the Transmission Module checks if the file name is correct or not, as the file name of your reply must contain '''CAA''' instead of '''SRC''' (original file). If it is correct, the control status light will become green.
Line 202: Line 226:


  Step 1: Open the Transmission follow-up screen in Document Management and click the Plus button [[File:Plus icon.png]] in order to view the feedback files you received<br>
  Step 1: Open the Transmission follow-up screen in Document Management and click the Plus button [[File:Plus icon.png]] in order to view the feedback files you received<br>
[[File:Icon28.png | 1000px]]
'''Result:''' a pop-up windows opens displaying the Detail of sending:
'''Result:''' a pop-up windows opens displaying the Detail of sending:


[[File:J.jpg]]
 




Line 258: Line 286:


===Submit files ===
===Submit files ===
  Step 1: Click on the Encryption Module icon
  Step 1: Click on the Transmission Module icon
 
[[File:Icon4.png | 700 px]]
 
 
'''Result:''' The Transmission Module opens


[[File:2AccEN.png | 800 px]]


'''Result:''' The encryption module opens




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  Step 2:  
  Step 2:  
  -Select the Transmission tab of the Encryption module
  -Select the Transmission tab of the Transmission Module
  -Select the Sending type (Cf. chapter 2.4)
  -Select the Sending type (Cf. chapter 2.4)
  -Enter the Sending subject
  -Enter the Sending subject
  -Click the Upload button and upload your file or drag & drop your file in the middle of the window (=>drag & drop files here)  
  -Click the Upload button and upload your file or drag & drop your file in the middle of the window (=>drag & drop files here)  
  -Enter your Keystore password
  -Enter your Keystore password
[[File:K.jpg]]
Step 3:
  -Check if all fields are completed
  -Check if all fields are completed
  -If the Control light becomes green you can click the Send button
  -If the Control light becomes green you can click the Send button


[[File:L.jpg]]


'''Important:''' the encryption module checks if the file name is correct or not. If it is correct, the control status light will become green.
[[File:2tm.png| border | 400px]]
 
'''Important:''' the Transmission Module checks if the file name is correct or not. If it is correct, the control status light will become green.


'''Result:''' The report will be sent to the CAA.
'''Result:''' The report will be sent to the CAA.

Revision as of 18:31, 11 February 2018

Introduction

The Commissariat aux Assurances (CAA) appointed Fundsquare’s e-file.lu platform as an official channel for the secure transmission of reporting between insurance and reinsurance undertakings and the CAA.

Fundsquare's CAA reporting module enables reporting entities in Luxembourg (via their designated filing entities) to efficiently send reports to the CAA.


Manual filing through e-file v2

Environment

  • Select your environment:

Production environment : https://www.e-file.lu/e-file/

Homologation environment (Test) : https://homologation.e-file.lu/e-file/




Login

  • Enter your e-file login credentials (user name and password) and click the Access button.

Identification.jpg

IMPORTANT: If you do not have an e-file user account or if you do not remember your password, you might contact your e-file administrator of your company.



Filing of reports initiated by CAA source files

The following reports are initiated by CAA source files:

CPR - Compte rendu
RAC - Rapport actuariel
RDI - Rapport distinct du réviseur
RGO - Rapport de gouvernance
RLB - Rapport LBCFT
RRE - Rapports sur le traitement des réclamations
ESP - Enquête spécifique
ETR - Etat trimestriel
RSO - Rapport distinct Solvabilité 2 du réviseur  NEW 
FIR - Fiche de renseignement  NEW 



Retrieve source files

Step 1: Click the Transmission follow-up icon

Icon4.png

IMPORTANT: if the Transmission follow-up icon is not available on your screen, you might contact your e-file administrator of your company, who will add the module to your e-file account.


Result: the Transmission follow-up screen opens:

NE TransmissionFollowup2.PNG




Step 2: Select the Transmission period (From...To) and click the Search button

Icon5.png


Result: Files and their transmission status Initiated are displayed:

Icon27.png




Step 3: Click the Plus icon Plus icon.png at the right end of the row

Icon24.png


Result: a pop-up window opens displaying the Detail of sending

Icon25.png




Step 4: Click the View button Loupe.png at the right end of the row 

Icon25.png


Result: the EfileCrypto.jnlp file is generated

Jplg.jpg

IMPORTANT: This file has to be downloaded locally on your computer and must be opened to launch the Transmission Module.




Step 5: Click the Open button of the EfileCrypto.jnlp file

Jplg.jpg


Result: a Java window opens

JavaEfileWindow.png



Step 6 : Click the RunButton.png button 

JavaEfileWindow.png


Result: the Transmission Module is launched

Icon15.png




Step 7: Select the General tab of the Transmission Module, enter your keystore password and click the download button

Icon16.png


Result: the source file will be downloaded.




Step 8: Complete the source file and rename it as indicated in the CAA - File naming convention document

Example Source file: LBRR-LU-01-20161231-SRC-LEI11111111111111111-LEI11111111111111111.xls

Example Reply file: LBRR-LU-01-20161231-CAA-LEI11111111111111111-LEI11111111111111111.xls



Submit replies to source files

Step 1: Tick the box at the end of the row of your source file report, click the Select Action button and select Reply

Icon26.png


Result: the EfileCrypto.jnlp file is generated:

IMPORTANT: This file has to be downloaded locally on your computer and must be opened to launch the Transmission Module.




Step 2: Click the Open button of the EfileCrypto.jnlp file

Jplg.jpg


Result: a Java window opens

JavaEfileWindow.png




Step 3 : Click the RunButton.png button 

JavaEfileWindow.png


Result: the Transmission Module is launched




Step 4:
-Select the General tab of the Transmission Module
-Enter the title of the Sending 
-Upload your completed and renamed file (original source file) via the Upload button or drag and drop your file into the middle of the pop-up window (=>Drag & drop files here)
-Enter your keystore password 
-Ensure that the control status light is green
-Click the Send button


Important: the Transmission Module checks if the file name is correct or not, as the file name of your reply must contain CAA instead of SRC (original file). If it is correct, the control status light will become green.



Retrieve feedback files

Step 1: Open the Transmission follow-up screen in Document Management and click the Plus button Plus icon.png in order to view the feedback files you received

Icon28.png


Result: a pop-up windows opens displaying the Detail of sending:




Step 2: Click the View icon Loupe.png in order to view or download your feedback files (Cf. chapter 2.3.1 steps 4-7)



Filing of XBRL Solvency II reports and Narrative reports (no source files)

IMPORTANT: THESE REPORTS ARE NOT INITIATED BY SOURCE FILES

SENDING TYPE: Solvency II Reporting (XBRL reporting)
S01 - Annual Solvency II reporting Solo 
S02 - Quarterly Solvency II reporting Solo
S03 - Day 1 Solvency II reporting Solo
S04 - Annual Solvency II reporting Group
S05 - Quarterly Solvency II reporting Group
S06 - Day 1 Solvency II reporting Group
S07 - Annual Solvency II reporting 3rd country branches
S08 - Quarterly Solvency II reporting 3rd country branches
S09 - Day 1 Solvency II reporting 3rd country branches 
S10 - Annual Financial Stability reporting Solo
S11 - Quarterly Financial Stability reporting Solo
S12 - Annual Financial Stability reporting Group
S13 - Quarterly Financial Stability reporting Group
S14 - Financial Stability 3rd country branches Individual Annual
S15 - Financial Stability 3rd country branchesIndividual Quarterly
S16 - Annual ECB reporting Solo (SII reporting with ECB-addon)
S17 - Quarterly ECB reporting Solo (SII reporting with ECB-addon)
S18 - Annual ECB reporting 3rd country branches (3CBwith ECB-addon)
S19 - Quarterly ECB reporting 3rd country branches(3CBwith ECB-addon)
S20 - Annual reporting Special Purpose Vehicles
S23 - Ad-hoc reporting  NEW 
SENDING TYPE: Rapports narratifs
N01 - Rapport de révision => SENDING TYPE: Compagnie  NEW 
N02 - Rapport de gestion du Conseil => SENDING TYPE: Compagnie  NEW 
N03 - Procès-verbal de l’AGO => SENDING TYPE: Compagnie  NEW 
N04 - Rapport actuariel (partie narrative) => SENDING TYPE: Compagnie  NEW 
N05 - Rapport distinct Solvabilité I (partie narrative) => SENDING TYPE: Réviseur  NEW 
N06 - Rapport distinct Solvabilité II (partie narrative) => SENDING TYPE: Réviseur  NEW 
N07 - Own risk and solvency assessment (ORSA) => SENDING TYPE: Compagnie  NEW 
N08 - First Regular supervisory report (RSR)=> SENDING TYPE: Compagnie  NEW 
N09 - Solvency and financial condition report (SFCR)=> SENDING TYPE: Compagnie  NEW 
N10 - Organigramme => SENDING TYPE: Compagnie   NEW 



Submit files

Step 1: Click on the Transmission Module icon

Icon4.png


Result: The Transmission Module opens




Step 2: 
-Select the Transmission tab of the Transmission Module
-Select the Sending type (Cf. chapter 2.4)
-Enter the Sending subject
-Click the Upload button and upload your file or drag & drop your file in the middle of the window (=>drag & drop files here) 
-Enter your Keystore password
-Check if all fields are completed
-If the Control light becomes green you can click the Send button


2tm.png

Important: the Transmission Module checks if the file name is correct or not. If it is correct, the control status light will become green.

Result: The report will be sent to the CAA.



Retrieve feedback files

Cf. chapter 2.3.1 steps 4-7


Automatic filing through the Sending Service

The Sending Service is Fundsquare's solution for automatically sending reports and documents to the authorities.

With a suitable network mapping, users can then simply copy the file to be sent in the appropriate directory.

The file is then automatically encrypted and sent.

Important: Only reports which are not initiated by CAA source files may be sent through the Sending Service

  • Should you need further information on the Sending Service, please click the links below:

Sending Service Installation Procedure

Sending Service Update Procedure

Wiki-Sending Service