Transmission follow-up

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Introduction

TheTransmission follow up screen allows you to:

- follow up on your file transmissions - either via Sending Service or Transmission Module

- Download / view submitted files and feedback files received from the regulator

- reply to U1.1 global feedback files you received from the Luxembourgish "Commission de Surveillance du Secteur Financier" (CSSF)

- reply to Source files issued by the Luxembourgish "Commissariat aux Assurances" (CAA)

- reply to Court orders issued by the Luxembourgish Judicial Police

- download your CSSF visa stamped prospectus

- download your CSSF attestations


How to access the Transmissions follow up screen

Step 1: Click the Transmission follow up icon

Icon4.png

IMPORTANT: if the Transmission follow up icon is not available on your screen, you might contact your e-file administrator of your company, who will add the module to your e-file account.


Result: the Transmission follow up opens:

NE TransmissionFollowup2.PNG




Step 2: Select the Transmission period (From...To) and click the Search button

Icon5.png


Result: Files and their transmission status are displayed:

Icon11.png




Transmission status

* "Initiated" means that you received a source file from the supervisory authority to which you have to reply (Example: CSSF U1.1 global feedback file, source files from the "Commissariat aux assurances", court orders issued by investigating judges of Luxembourg)
* "To transmit" means that the report is going to be transmitted
* "Transmitted" means that the report has been sent to the supervisory authority.
* "Feedback Received" means that at least one feedback has been received from the supervisory authority.
* "To validate" means that the report needs to be validated.




Download / view files

Step 1: click on the blue Plus icon Plus icon.png at the right end of the row 

Icon12.png


Result: a pop-up window opens displaying the Detail of sending

Icon13.png




Step 2: Click the View button Loupe.png at the right end of the row 

Icon14.png


Result: the EfileCrypto.jnlp file is generated

Jplg.jpg

IMPORTANT: This file has to be downloaded locally on your computer and must be opened to launch the Transmission Module.




Step 3: Click the Open button of the EfileCrypto.jnlp file

Jplg.jpg


Result: a Java window opens

JavaEfileWindow.png




Step 4: Click the RunButton.png button 

JavaEfileWindow.png


Result: the Transmission Module is launched:

Icon15.png




Step 5: Select the General tab of the Transmission Module, enter your keystore password and click the download button

Icon16.png


Result: You are now able to view or download your feedback file.




How to reply to U1.1 Global feedbacks from the CSSF

Step 1: Select the Global feedback file and download the file as described in chapter Download / view files

Icon18.png

Result: Your Global feedback file has been downloaded

U11FDB-B99999999-O99999999-99999999-201606-COM-1465548375943.xls or .xml




Step 2: Complete the file with your commentaries and rename the completed file as follows

U11REP-B99999999-YYYYMMDD-YYYYMMDD-EXP-1465548375943.xls or .xlsx or .xml

For your information, the first date required in the naming convention corresponds to the date when the global feedback of the CSSF has been transmitted (you can see that date on the transmission follow up screen in the appropriate line as outlined above).

The second date required shall be the date, when you return your explanatory feedback to the CSSF.




Step 3: Select the Global feedback you want to reply to and select "Reply"

Icon20.png

Result: the EfileCrypto.jnlp file is generated

Jplg.jpg

IMPORTANT: This file has to be downloaded locally on your computer and must be opened to launch the Transmission Module.




Step 4: Click the Open button of the EfileCrypto.jnlp file

Jplg.jpg


Result: a Java window opens

JavaEfileWindow.png




Step 5: Click the RunButton.png button 

JavaEfileWindow.png


Result: the Transmission Module is launched




Step 6:
-Select the General tab of the Transmission Module
-Enter the title of the Sending 
-Upload your Explanation file via the Upload button or drag and drop your file into the middle of the pop-up window (=>Drag & drop files here)
-Enter your keystore password 
-Ensure that the control status light is green
-Click the Send button


Result:

The Explanation file of the Global feedback file has been sent

Icon21.png




How to reply to source files issued by the "Commissariat aux Assurances" (CAA)

PLEASE CONSULT OUR WIKIPAGE Submit replies to CAA source files




How to reply to court orders issued by investigating judges of Luxembourg

As the notification and execution of court orders (=> CSSF - Circular 13/566) are of high importance, an additional button will pop-up on the top of the screen each time you receive a new order. Once you have sent your response, the button will disappear.


SPJ AlertLandingPage.PNG


If you click this button, you will immediately be guided to the transmission follow up screen, where you can filter for any received or open order.




How to download your CSSF visa stamped prospectus

You will receive the visa stamped prospectus in the Transmission follow up interface.

The transmission status "Feedback received" indicates that the CSSF has sent back the visa-stamped prospectus.

2prosFeed.png



Step 1: Click the Plus.jpg button.


Result:the "Detail of sending" window pops-up.

ProsDetailSending.png




Step 2: Click the View button Loupe.png at the right end of the row

ProsDetailSending.png


Result: the EfileCrypto.jnlp file is generated

Jplg.jpg

IMPORTANT: This file has to be downloaded locally on your computer and must be opened to launch the Transmission Module.




Step 3: Click the Open button of the EfileCrypto.jnlp file

Jplg.jpg


Result: a Java window opens

JavaEfileWindow.png




Step 4: Click the RunButton.png button 

JavaEfileWindow.png


Result: the Transmission Module is launched:

Icon15.png




Step 5: Select the General tab of the Transmission Module, enter your keystore password and click the download button

Icon16.png


Result: You are now able to download your visa-stamped prospectus.

=> How to submit a prospectus to the CSSF that needs to be visa-stamped




How to download your CSSF attestation

You will receive the CSSF attestation in the Transmission follow up interface. Select the line of your initial CSSF attestation request and click the Plus.jpg button. You will see a second line with the CSSF attestation that you can download from the screen.

=> Send an attestation request to the CSSF


SHOULD YOU ENCOUNTER PROBLEMS PLEASE CONSULT OUR WIKIPAGE SOLVING THE MOST COMMON PROBLEMS OF THE TRANSMISSION MODULE OR CONTACT OUR Client Support & Operations Desk.