STEP 4: Notification letters and transmission

After configuring the shares, added and indexed the documents, you arrive at the conclusion of the process. It remains to edit the notification letter and send it all to different destination countries.

Access to the final step is only possible from the 03 | Document management screen, by clicking on the next step button.

NOTE: The notification letter screens are accessible by clicking the "Complete the letter” button, for each country.

VIEW

To create or modify the letters of notification for a country, first, choose the language, then, click on the "Complete the letter” button in the corresponding line of the country. A new window appears with different sections to fill in.

The notification letter is composed of compulsory and optional data. The application continuously monitors your input data and informs you of those you have yet to provide. You can save your data at any time without finalizing the letter, even though there may still be errors, by clicking on the "save" button.

For greater efficiency, input support (data acquisition and pre-filling) is available via the icon .

VIEW

This screen shows all the marketing countries selected in step 02 | Marketing of shares.

The following are available:

• last modification date of the notification (adding a document, changing notification letter,...)
• the consolidated view of all instruments to be marketed and documents provided, accessible by clicking on “view content”
• the selected languages for the notification letter (EN, FR, DE): you are required to check at least one of these in order to send the notification
• access to notification letter edit screens
• the status of the notification in the status column: valid (green light) or not (red light)
• transmission of valid notifications by clicking on the “Transmit the notification” button.

A notification is considered valid if it satisfies the following :

• at least one share affected by the notification
• required documents provided
• documents in PDF format, printable and conforming with the characteristics required by the CSSF
• letters of notification written for one language

The green light is thus displayed and you can send the notification by checking the appropriate box and clicking "Transmit the notification". If the light stays red, check the errors to correct errors, by accessing the ERRORS window.

A country for which no instrument is selected is displayed as deleted: it is not possible to check the notification.