What is document indexing?

Your documents must be named in accordance with a specific standard, as defined in the CSSF circular describing the notification process.

The naming convention is the following:
DOCXXX-Ooooooooooo-cccccccc-pppp-yyyy-mm-dd-DO-ll-xxxx.pdf
où

• DOCXXX = DOCREP or DOCFDB
• "oooooooo" is the 8 character CSSF code of the fund
• "cccccccc" is the 8 character CSSF code of the subfund if the document refers to a subfund, if not it is “00000000”
• "pppp" is the 4 character CSSF code of the share, if the document refers to a share class, if not it is “0000”
• "yyyy"-"mm"-"dd" is the document validity date
• "DO" is the document type code
• "ll" is the document’s language code
• "xxxx" is the annex number.

The following document type codes are available:

Prospectus complet	PC	DOCREP
Prospectus simplifié	PS	DOCREP
Annual report	AR	DOCFDB
Semi-annual report	SR	DOCFDB
Key investor information document	KI	DOCFDB
Articles of incorporation	AI	DOCFDB
Management regulation	MR	DOCFDB
Attestation CSSF	AT	DOCREP
Confirmation of payment	CP	DOCFDB
Marketing provisions	MP	DOCFDB

FR	French
EN	English
DE	German
ES	Spanish
IT	Italian
PT	Portuguese
NL	Dutch
SV	Swedish
BG	Bulgarian
CS	Czech
DA	Danish
EL	Greek
ET	Estonian
FI	Finnish
HU	Hungarian
LT	Lithuanian
LV	Latvian
MT	Maltese
PL	Polish
RO	Romanian
SK	Slovak
SL	Slovenian
GA	Irish Gaelic
IS	Icelandic
NO	Norwegian