STEP 3: Selecting the document to provide

The 03 | Document Management screen is available only if at least one share in at least one country has been selected in step 2.

There are 3 ways to access this screen:

• In step 2, by clicking on the “Next step” button after completing the configuration of the marketing of the shares.
• In step 4, by clicking the “Previous step” button to return to step 3
• Also from step 4, by clicking on 03 | Document management in the progress line, in the banner making up the header menu.

NOTE: the fund tree is restricted to the shares selected in step 02 | Marketing of shares and to documents already indexed for such shares, for all countries.

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The screen is divided into two parts:

VIEW

Technical limit: a maximum of 200 files can be downloaded.

To add a document, click on the "Add documents" link at the the top right of the screen: a new window (the indexing screen) opens. Clicking again on "Add documents" opens a window that enables you to navigate through your personal files and select the necessary documents.

Documents added can then be named in accordance with the standard defined by the CSSF: this is the indexing phase.

TIP: The CSSF codes for subfunds and shares classes can be pre-filled by clicking on the instrument in question in the fund tree, before you click add document.

NOTE : If the name of your document matches the UCITS 4 naming rules, all the various are pre-filled.

The following is displayed:

• source file name
• Input box for subfund CSSF code: pre-filled if you have searched for the document by selecting in advance the relevant subfund
• Input box for share CSSF code: pre-filled if you have searched for the document by selecting in advance the relevant share
• Input box for the date of validity (or date of publication)
• Drop/down list box with all the types of documents that are allowed
• Drop/down list box with all the languages that are allowed

You can delete your document by clicking "Delete". It is then removed from the list of documents to index.

The “Check” column indicates if the required information on the documents is included.

• The indicates that the indexing of the document is valid and can therefore be added to your workspace for sending the notification.
• The indicates a problem in the indexing: missing or erroneous data are highlighted in boxes with a red outline.

To confirm your choices, click on "Index files”. The transfer of your documents to your workspace starts. If a document does not have the green light for indexing, you can not start the process. Correct or remove the problematic document to index the valid documents.

Documents in the process of being transferred are displayed in the fund tree with the status "Loading", but also in a dedicated window, that is accessible in the upper right by clicking on “Upload in progress”. When the document is completely loaded, it remains displayed in this window with the status of either "Indexed" or "Error". To remove it from the list, click on "Empty list".

NOTE : Emptying the list does not delete the file from your workspace. It simply erases the file name in this screen. The file is properly indexed and accessible in the fund tree.

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Each indexed document is automatically added to the notification of each country when:

• the document is associated to an instrument marketed in the country
• the language of the document is authorized in the country

To customize your notifications, you can change the list of countries to which the document is sent. To do this, click on the “Change” link. A new window opens with all indexing data.

You can delete a document from your workspace, whether or not it is attached to a notification. It will no longer appear in the list of documents available for the fund.

To delete a document, click on the "delete" link in this window.

When a document is incorrect, it can be deleted directly from the fund tree.

VIEW

All documents that you have indexed and added to your workspace are displayed.

You can refine list by using the various available criteria above the result table.

The “Check” column indicates the document's status. A tooltip with a description appears when you put your mouse over.

If available, you can modify or view each document.

You can delete several documents at the same time by marking the wished documents. Click on the "delete" link available at the left bottom corner of the window.

The first checkbox at the left top of the result table allows to choose all the documents.