Error messages list
Introduction
This section of our FAQ references the main error messages you may encounter using e-file.
Once you have found the error message in the list below, simply click corresponding picture to access the resolution procedure.
If you need further assistance, please contact our technical team.
Waiting files to transmit...
Click the picture below in order to access the resolution procedure.
Error message: The process takes too much time
Click the picture below in order to access the resolution procedure.
First use warnings
Click the pictures below in order to access the resolution procedure.
Workstation security
Click the pictures below in order to access the resolution procedure.
IE configuration
Click the picture below in order to access the resolution procedure.
Reporter is blocked
Click the picture below in order to access the resolution procedure.
Write rights
Click the pictures below in order to access the resolution procedure.
e-file V2 - Messages in the detailed view on KIIDs report
The dashboard 3_24 – Follow up: Detailed view on KIID is the central hub for various information flows, it shows:
- share class information and status at Fundsquare level
- share class information and status (for LU funds) at the CSSF level
- KIID reference date, document link and status by filing country and language (Published – Y/N)
- Registration matrix and distribution matrix status by filing country
- Filing status (pending (P) – orange, selected (S) – blue, transmitted (date of package) – green) by filing country and language
In order to anticipate and ease the annual KIID update for your Funds, please generate the 3_24 – Follow up: Detailed view on KIID as follows:
1. Click the Dashboard icon:
2. Select and generate the Dashboard:
3. Analyze the reports as follows:
4. Look up the suggested actions of Fundsquare to solve the warnings and errors you may find as message in the report:
| Error/Warning ID | Short Description | Fundsquare's Resolution Proposal |
O |
OK | No action required. |
"blank" |
No Status AND KIID | Please amend the registration and distribution matrix in E-file v2 with the updated Status of share class and/or provide a valid KIID where necessary. |
E |
Action required, inconsistent data | The system detected an inconsistency between the data of the CSSF and Fundsquare on an active line. This requires an immediate action on the client end to align the information between the CSSF and Fundsquare. A new FFS is required. The FFS can be run out of the dashboard section of e-file.lu V2. |
E2 |
Inactive AND Status = R, D AND KIID | Please amend the registration and distribution matrix in E-file v2 with the updated Status of share class and/or provide a valid KIID where necessary. |
E3 |
DtRef CSSF < KIID Date | Please amend the reference date of the KIID with the appropriate date as known by the CSSF or re-index the KIID Date in the Document Management Module of e-file V2. |
E4 |
Status = A, N, R, D AND No KIID | No KIID available in the Fundsquare Database. Please provide the required KIID since the fund registration status expects a KIID in our database or amend the registration and distribution status accordingly. |
E5 |
Status = E, A, N AND KIID | Share class not yet registered according to our records. Please amend the registration and distribution Matrix with the appropriate status or relaunch the registration. |
E6 |
Status = D AND Transmitted BUT Not public | Please, launch the Document Management tool of e-file V2 and publish the documents manually or request an automatism your Client Service Manager can potentially activate |
E8 |
For Lux : Active AND KIID available BUT no status in RegMat | Please amend the registration and distribution matrix in E-file v2 with the updated status of share class. |
E9 |
Closed in the CSSF system BUT Status RegMat <> RX, DX | Please amend the correct Status in registration and distribution matrix and/or align the status to de-registered (RX)/no longer distributed (DX) |
E10 |
Unknown in the CSSF system BUT has a status in RegMat | Please contact the CSSF in order to list the instrument in their database and/or update the registration and distribution matrix. |
E11 |
KIID pending BUT Closed in the CSSF system | Please contact the CSSF and ask for update concerning the share class or ask to close the share class to Fundsquare and archive the KIID. |
W |
Inactive and missing Information in Fundsquare | The line appears inactive at the CSSF and Fundsquare possesses no single information on this line. A warning may not trigger any action on your end, but at least the system announces a discrepancy in the system. |
W1 |
Inactive BUT KIID | Please ask for activation of the concerned share class at Fundsquare / CSSF Level |
W7 |
Status = R AND Transmitted BUT Not public | Please publish the KIID for the given instrument, since the fund is according to its status registered and the KIID has been transmitted to the CSSF, thus should be publically available to investors. |
W12 |
Inactive BUT KIID | Please ask for activation of the concerned share class at Fundsquare / CSSF Level |
e-file - Document upload by FTP
Fundsquare S.A. is accepting documents such as KIIDs, Prospectus... by various transmission modes. You can either manually upload them, or provide them by FTP.
In case of an FTP transmission, the system will generate after successful acceptance of your ZIP a acknowledge receipt file for the transmission.
The system considers the document with the most recent reference date (in the name) as current version.
The file either confirms successful integration of your documents or highlight "indexation errors".
Depending on the different indexation error we identify, we propose different ways for their resolution.
The below table will list the error message, the detailed description of the error and how the error can be resolved.
| Error Message | Error Message Description | Resolution Proposal |
| unrecognized instrument | You are trying to upload a file with reference to an instrument that the system cannot identify in Fundsquare's Database. | Please use the FDF ([1]) and have the instrument created should an ISIN number be available, or index the document manually by visiting the indexation error screen of e-file V2. |
| document type non recognized | You are trying to upload a file with reference to a document type that is unknown to Fundsquare. | Please review the document type name and have it corrected. In most cases this is due to a typo in the file name and as you are not respecting the agreed naming convention. |
| country code non recognized | You are trying to upload a file with reference to a country code that is unknown to Fundsquare. | The naming convention expects that the ISO 3166-1 alpha-2 convention is applied. Further details can be found here: [2] |
| language code non recognized | You are trying to upload a file with reference to a language code that is unknown to Fundsquare. | The naming convention expects that the ISO 639-1 convention is applied. Further details can be found here: [3] |
| Duplicate document index | The name of the document has already been used (for another document existing in our database), but the content is different | This is normally the case for updated/corrected documents |
| Duplicate | Both the name and the content are identical (for another document existing in our database) | The document is automatically archived |